Do you still have to print out documents, stuff them into envelopes, send them along their merry way and wait patiently for them to be signed, sealed and delivered? Or, better yet, do you have to sit in agony for documents to be signed and routed through a closing office? These are workplace experiences we wish we didn’t have to face—and thanks to digital signatures, that’s now a possibility.
What are Digital Signatures?
A digital, or electronic, signature is a cryptographic operation that combines the electronic signature and data used to authenticate the signature process. Using public key infrastructure encryption technology, a digital signature provides an audit trail and validates that the signature was not changed at all through the transaction process. For both senders and recipients, digital signatures offer faster document routing and greater peace of mind.
5 Benefits of Digital Signatures
Here are five benefits of implementing electronic signatures in your workplace:
1. Faster Transactions and Better Customer Service
In the modern market, it is much more difficult to retain customer satisfaction as consumers now expect business to be done faster. But it doesn’t have to be that way. Make your business transactions quick and convenient by allowing your customers to sign and send forms electronically. Not only does this establish you as a helpful partner, but it also shows that you have respect for their busy schedules. Empowering your customers like this can boost customer retention while building new customer relationships from the get-go.
TalentBoost switched to Docubee for their talent recruiting and onboarding software after finding DocuSign’s pricing structure and capabilities limited.
“When COVID-19 began, I started looking for a workflow solution. I looked at HelloSign, PandaDoc, a lot of Docubee competitors, but the way Docubee’s workflow engine works won me over,” said Saurabh Gupta, CTO. After implementing Docubee, TalentBoost’s offer acceptance rate increased to 91% within 48 hours.
2. Fewer Errors Than Paper-Based Systems
When it comes to contracts, there’s no room for error. Unfortunately, paper-based systems are often prone to have typos or signatures in the wrong fields, making contract management a hassle. However, implementing contract automation or form automation with digital signatures can decrease the frequency of errors drastically, by requiring a check at every step of the validation process for increased control and convenience. In the end, you’ll look more professional in client transactions and save time.
3. Built Into Your Digital Workflows
Electronic signatures use validation to ensure that the sender is the person who signed the document. Ordinarily, this requires the help of a third-party, which might take more time. But Docubee allows users to use digital signatures directly in their forms—no hassle, and no third-party services or vendors needed.
4. Maintain Compliance & Security
Disputes over a transaction can be messy when a paper-based system is in use. But with a digital signature, you can easily and thoroughly audit its journey. You can go through every step of a transaction’s formation: Who owned it at each stage, when it occurred, and what it pertained to—even if the business was conducted months ago.
OnTask’s legally binding digital signatures ensure security and compliance by upholding the following standards:
- eSign Act
- UETA
- SOC2
- HIPAA
- CCPA
In addition, it’s easy to set different levels of roles and permissions within your signature process. That way, if one person needs to review something while another party approves, all of the sensitive information in the document can remain secure and confidential.
5. Mobile & User Friendly
With Docubee, you can get signatures signed anytime, anywhere, on any device. Out to lunch? You can still get those important documents in without jeopardizing security. Out of town, but still want to conduct business as usual? No problem. Docubee allows you to bulk send documents to be signed across email, SMS text messaging, embedded URLs, and QR codes.
It’s also easier to get signatures completed because you can track progress. Want to know if your client finalized the contract yet? You can check the status of a document at any time on the web-based dashboard. Heading into an overwhelming quarter? Set up automated reminders so you get all your documents in on time!
Get Started With Docubee Electronic Signatures
Docubee Electronic Signatures is a flexible solution that can be applied to a number of processes—employee onboarding, benefits selection, school permissions slips, liability waivers, and more.
Are you ready to get forms, documents, contracts and proposals signed in seconds?
