Practical Benefits of AI Document Generation

From the legal industry to the healthcare and business sectors, the time-consuming process of document drafting is being transformed with the advent of artificial intelligence (AI) models. Using natural language prompts, professionals can automatically generate custom documents in moments. In this article, we’ll explore the benefits of using AI to craft documents, and how firms can implement it.

What is AI Document Generation?

AI document generation is the process of using generative AI to automatically draft documents. Using natural language generation (NLG), large language models (LLG), or both, users can quickly craft documents without a template based on custom parameters. Editing and refining a pre-generated document is often much faster than writing one up from scratch.

3 Benefits of Creating Documents with AI

In-house legal teams and departments that deal with paperwork across multiple industries can benefit from AI-powered document automation. Teams once needed a template library to automate processes, but now they can create drafts that don’t have existing templates just as quickly. Let’s explore three core advantages of this new technology.

1. Efficiency

Instead of spending hours writing up a new document, teams can prompt what they need within their AI tool and have a rough-and-ready draft in seconds. The time they would have spent drafting can be devoted to editing and refining the document and other value-added work. For in-house legal teams, for example, this can free up more time to focus on budget optimizations and regulatory compliance.

2. Improved Return on Investment (ROI)

By using generative AI to lighten their experts’ workload, in-house teams can make better use of all their resources. Instead of spending hours on repetitive drafting, paid human experts can focus more time on their areas of specialization. This can improve morale and reduce burnout. With scalable tools, AI-driven automation can continue to benefit firms as they grow – helping reduce turnover and supporting lean, efficient teams.

3. Combatting Human Error

It’s important to note that humans should never take technological accuracy for granted. However, AI’s capacity for detail and untiring efficiency can help prevent overwhelm-induced oversights. When drafting documents based on lots of dense resources, this is especially key. Humans can have AI tools gather all relevant information and incorporate it into an initial draft – then review it to ensure nothing was left out. AI can also be asked to triple-check the document as an extra measure. Think of it as your artificially intelligent second pair of eyes.

Industries That Can Benefit From AI Document Generation

Regardless of industry, teams that spend a lot of time drafting documents can benefit from automating the process. Yet within legal, insurance, healthcare, and business sectors, this task can be particularly time-consuming. Let’s delve into the ways each of these four industries might benefit from AI document generation.

Legal

Legal professionals talk about document drafting as one of their most time-consuming – yet important – tasks. What if the most work-intensive parts of legal writing could be automated? Templates for common legal documents have already helped to solve a significant part of this problem, and still, AI can go further. When a legal document needs to be customized beyond what a template allows, lawyers can ask NLG to generate what they need nearly as quickly. This means they have more time available for billable hours, client communication, and crucial investigative work.

Insurance

With AI, creating digital insurance policies, insurance claims, and customized quotes can fly by much faster. If insurance teams can’t find the template they need, they can use AI to generate a new one for use in the future. They can also use NLP to generate a unique policy without a template.

Healthcare

From medical histories to consent forms, the patient intake process can be time-consuming for patients and providers. AI can help clinics and other healthcare providers generate custom forms fulfilling their unique needs. For forms that are commonly reused, generate a custom template for future scenarios.

Business Operations

Businesses need to draft countless documents, from customer onboarding to contracts and surveys. Use AI to simplify document drafting across business teams. Customer happiness teams can generate custom survey questions, while legal can tailor a contract to their needs, and HR can generate compliant paperwork packets in bulk. And that’s just the tip of the iceberg!

5 Steps to Generating a Document with AI

With a solution suited to your firm’s needs, AI document generation can be a breeze. Here are a few common steps for using artificial intelligence to draft paperwork.

1. Select the Right AI Tool

First, consider the types of documents your team needs to generate, and seek out solutions that are tailored to these needs. For example, are you mainly automating contracts, or do you need to generate a wider variety of forms and paperwork? If your needs are highly specific, it may be worth looking into a dedicated tool. If they’re general, a more flexible option may be best. Either way, it can be helpful to schedule a walkthrough of how the tool uses AI models to generate documents. During a live demo, the team should be able to answer your detailed questions.

Some firms may prefer to build and train their own AI model, but this can be time-consuming. And without a specialist team, the solution could be prone to bugs.

2. Gather Information for Your Document

Once you’ve implemented your chosen tool, you’ll want to gather any information relevant to your document. If this is simple, you may do it manually. For larger tasks, some tools can help you with the data gathering process using optical language recognition – or, ideally, AI-driven natural language processing (NLP). You’ll want to use all of this data to make your prompt as specific as possible.

3. Review and Edit the Generated Document

AI isn’t foolproof, so treat the generated draft the same way you would a human one. Read it through carefully for any errors or areas that don’t suit your needs. Make the necessary edits and, ideally, have a second pair of human eyes do a final proofing.

4. Configure Generated Document Parameters

Once the draft is refined, configure its form and signature fields. If it’s part of a workflow, ensure it’s set up to send automatically to the right parties at the right times. Then you’re ready to roll!

How to Generate a Document with Docubee’s AI Tool

Here’s how to generate documents seamlessly with Docubee’s AI model:

1. Click “Get a Document Signed” in the Docubee dashboard.
2. Click “Docubee Document Assistant” on the right in the Quick Sign pop-up.
3. Write a detailed prompt into the prompt box and click “Generate Document.” 
4. Proofread and edit the draft. If you need to start over, click “Try Again.” Click “Use Document” once it’s to your liking. Repeat until you’ve uploaded all the documents you’ll need (up to 20.) Click “Continue” in the Quick Sign window. 
5. Add any additional signers by clicking “+Signer”. Click “Continue” again to configure the document.
6. Click “Scan for Fields” to have Docubee automatically place interactive fields. Click on each field to move it and assign it to the right parties. Review everything, and then click “Send Document.”

That’s it! Now the document is in your automated Docubee workflow. 

Learn More About Docubee AI Document Generator

From legal to healthcare and business, hives of all kinds can generate documents easier than ever! Docubee allows you to create custom, compliant documents that integrate intelligently into an automated workflow. Teams benefit from:

• NLP-prompted document drafts they can customize
• Integrated team collaborations for seamless, secure edits
• Automatic fields based on intelligent form analysis
• AI-driven document integration into the right part of their workflow

Say goodbye to buzzy work and hello to team efficiency. Enhance your hive with AI document generation software.